The Law Offices of Richman Hill & Associates, PLLC is committed to protecting your privacy. This includes observing relevant legal and regulatory requirements and employing appropriate security measures in order to protect your personal information.
This Privacy Notice explains how we collect and use your personal information. If you have any questions, please contact us at [email protected].
Personal Information We Collect and Use
For the purposes of this Notice, personal information is defined as any information that could reasonably be associated or linked, whether directly or indirectly, to an identified or identifiable individual or household. We may collect personal information from you:
- When you provide it to us or we collect it from third parties during the course of our providing legal advice, representation, or services to you;
- When you send us such information, such as when you submit forms on our websites or when you submit questions or requests to us;
- When you visit any of our websites, as part of general analytics on visitors to such sites (see notice on cookies for more information);
- When you contact us by any means, as we may keep a record of that correspondence;
- When you visit our offices or attend our events; and
- When you consent to provide your personal information, we may collect special categories of personal information in connection with registration for and access to our events.
In the course of providing you legal advice, representation, or services, you may provide us personal information about others, such as your employees, directors, or business contacts. It is your responsibility to ensure that you have a legal basis to process such information and transfer it to us. Once it is transferred to us, we may then process and disclose such personal information as described in this Privacy Notice.
How We Use Your Personal Information
We may use personal information we collect about and from you to:
- Provide you legal advice, representation, or services;
- Manage our business relationship with you, for example, as part of billing and collection;
- Respond to your requests;
- Enable your participation in events and affinity groups;
- Confirm your identity and allow us to carry out checks in the interest of security and to prevent fraud;
- Carry out our obligations under any contracts entered into between you and us;
- Notify you about any changes to our services or our website;
- Comply with legal and regulatory requirements that apply to us, enforce our terms and conditions, and protect our rights, privacy, safety, or property, or that of our affiliates, you, or others; or
- Improve the services that we offer.
We may use or otherwise process your personal information on the grounds of one or more of the following lawful bases for processing:
- Your consent (in which case we will tell you at the time our purposes for using your personal information);
- In the course of providing legal advice, representation, or services to you;
- For the performance of a contract with you or to take steps at your request prior to entering into such a contract;
- To comply with our legal obligations; or
- Because of our or your legitimate interests in:
- Providing you legal advice, representation, or services,
- Ensuring the quality of the services we provide to you, or
- Communicating with you.
When We Share Your Personal Information
We do not sell your personal information. We may share your personal information with others, under the following circumstances:
- We will provide your personal information to our service providers to allow them to assist us with delivering the legal and other services that you have requested, such as:
- Credit reference agencies,
- Information technology and information security providers,
- Legal service and technology providers,
- Other industry or subject-matter experts, or
- Records management providers.
- We will share personal information with third parties as required in the course of providing you legal advice, representation, or services, including with respect to litigations, arbitrations, investigations, and transactions.
- We will share personal information with law enforcement agencies, governmental authorities, or regulators where we are under a duty to disclose or share such information in order to comply with any legal or regulatory obligation, or if we reasonably consider that this is necessary to help prevent or detect fraud or other crime or to protect the rights, property, or safety of The Law Offices of Richman Hill & Associates, PLLC, our clients, or others.
- We will disclose personal information if you have consented to any disclosure to a third party.
How Long We Keep Your Personal Information
We will keep your personal information only for as long as necessary depending on the purpose for which it was provided and the periods specified in relation to the relevant system in our data protection policies.
When determining how long we will keep your personal information, we will take into account various factors, including:
- Legal obligations under applicable law to retain data for a certain period of time;
- Statute of limitations under applicable law(s);
- Status of ongoing legal engagements;
- Your withdrawal of consent (where applicable);
- Potential disputes; and
- Guidelines issued by relevant supervisory authorities.
How We Protect the Security of Your Personal Information
We have put in place measures to protect the security of your personal information.
These measures are intended to prevent your personal information from being accidentally lost, altered, disclosed, or used or accessed in an unauthorized way. In addition, we limit access to your personal information to only those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Unfortunately, the transmission of information via email is not secure. Therefore, if you use email for communicating with us, we cannot guarantee that it will remain confidential while in transit.
Changes to Our Privacy Notice
We keep our Privacy Notice under regular review, and last updated it on November 21, 2022. Any future changes will be reflected within an updated version of this “Privacy Notice” and will be available on our website. Where appropriate, we may directly notify you of changes by email.
It is important that the personal information that we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.
If you ever have any questions, comments, or complaints about this notice or any of its contents, please contact us at [email protected] and we will be pleased to assist you.